Ty Daniels Photography
What exactly does 'Day of Wedding' Coordination mean? Do we meet for the first time on the day of your wedding? Why do I need a Coordinator?
Wow - wouldn't it seem a bit crazy if a bride and her coordinator only met for the first time on her wedding day?! There is actually no such thing as a “day of” anything. Any reputable coordinator will tell you that she starts coordinating the final details of your wedding at least a month out. Actually, I will happily meet with you as soon as we decide to work together - even if it is a year in advance. I like to call what I do 'Event Management', because it is a lot more accurate. There are a myriad of details to do much earlier than even a month out. There are vendors to contact, coordination of deliveries, set-up, strike (that’s industry speak for break-down), confirming final payments, going over every little detail with a fine tooth comb to ensure nothing has been overlooked.
Do I create a detailed itinerary for you, your wedding party and all your vendors? Yes, I do! And that, too, takes time. Scheduling all the “major players”, letting everyone know where to be and at what time. All this work does take time. Trust me…you do NOT want a Coordinator who is just going to show up on your wedding day and make sure everyone is doing what they are supposed to be doing, when they are supposed to be doing it. Because what if they don't? What would she do then? And how would she even know? By then, it’s too late.
One more thing; more and more vendors (photographers, caterers, florists, rental companies) are telling me that they are “this close” to not taking weddings if the Bride doesn’t have a Coordinator. They are being paid for a service that most likely does NOT include lining up the wedding party before the ceremony, coordinating the dances or showing you how to cut your cake. Will they help you if you need it? Of course they will, because they are professionals who love Brides, weddings and helping you have the day you’ve always dreamed of. But given the choice, they’d much rather be able to focus on doing what you hired them to do, because they are good at what they do!
If you decide to go for a Coordination package, be sure you are asking the important questions of potential coordinators or planners:
--When do you officially start coordinating my wedding?
--Are you willing to look over all my contracts to be sure I am getting what I am expecting?
--Will you be contacting all my vendors?
--What kinds of details will you be asking them for?
--Will you create an itinerary/timeline for me, my wedding party and my vendors?
--Will you be present for and coordinate the details of the rehearsal?
--Will you personally take responsibility for personal items like the cake knife/server, toasting glasses, etc and make sure they get back to us at the end of the night?
--Will you stay through all the major events of the night, and have a plan for cleanup?
I truly hope to be a part of your big day, and make it the best day of your life!